High Profile Executive Personal Assistant (Executive PA) for HNW and UHNW & C‑Suite Leaders
Elite Domestic Excellence for High Net Worth and Ultra-High Net Worth Families
When your schedule changes at the drop of a hat, your privacy is paramount and your decisions could affect your reputation, a standard assistant is not enough.
A high-profile Executive Personal Assistant (Executive PA) is the operational centre of gravity for a Principal, protecting time, filtering complexity and ensuring calm execution of business, personal and household priorities.
At Xerendipity, we recruit and select high-profile Executive Domestic Staff and Private Domestic Staff for High-Net-Worth (HNW) and Ultra-High-Net-Worth (UHNW) families, Family Offices, and Senior Executives who cannot afford uncertainty.
We help you hire an Executive PA who is discreet, remains calm under pressure and gets things done from day one — because in your world, friction is not just a nuisance, it’s a liability.
What a High Profile Executive PA Really is (and is Not)
A high-profile Executive PA is a trusted gatekeeper who manages the flow of information, anticipates risks and turns decisions into outcomes.
They are part strategist, part operator, part fixer and part protector, able to work with Boards, Bankers, Security Teams, Nannies, Yacht Captains, Private Jet Captains, Personal Chefs and advisers without losing sight of the details.
They are not a junior diary manager, a general ‘admin’, or a reactive inbox cleaner.
In high-profile environments, even the slightest misstep — an overheard call, a leaked itinerary, an incorrect RSVP or a mishandled vendor — can result in security breaches, reputational damage or avoidable conflicts at home and at work.
The Problem Our Clients Come to Us With
Most principals contact us after experiencing a failed hire that initially seemed “perfect on paper”.
The CV was impressive, the references were positive and the candidate seemed confident in the interview, yet within weeks, the Personal Assistant struggled with pace, discretion, judgement or stakeholder management.
It is predictable that this would be frustrating: your time is consumed by explaining obvious priorities, chasing follow-through, correcting errors and managing discomfort within your inner circle.
At that point, the role becomes a cost rather than an asset, and peers often advise the same conclusion: ‘Stop guessing — use a specialist.’
Why this Role is Uniquely Sensitive in HNW and UHNW Households and C‑Suite Lives
As a high-profile Executive Personal Assistant, you often see more of someone’s real life than most of their colleagues or acquaintances.
They may be responsible for managing medical diaries, family logistics, travel arrangements, property access, sensitive correspondence, supplier negotiations and personal relationships, sometimes across multiple jurisdictions.
As the role involves issues such as identity, money, children, privacy and movement, capability alone is insufficient.
You also need maturity, sound judgement and shared values, backed by a selection process that assesses behaviour, not just presentation.
What an Exceptional Executive Personal Assistant Delivers (Outcomes, Not Tasks)
A top-tier Executive PA saves time, reduces cognitive load and prevents problems from arising.
They achieve this by building systems that are simple to operate, robust and resilient in the face of sudden change.
Typical outcomes include:
- controlled diary that protects deep work and high-value relationships;
- seamless, secure travel with contingency planning;
- centralised source of information on priorities, deadlines, contacts and preferences;
- professional communication that reflects your standards and reputation;
- calm crisis management in the event of unexpected changes to plans, people or politics.
Core Responsibilities of a High Profile Executive PA
The exact scope of the role depends on whether it is purely corporate, purely private, or a combination of the two.
In HNW and UHNW environments, it is usually a blend of the two, with clear boundaries and escalation procedures.
Common responsibilities include:
- complex diary and travel management across time zones and stakeholders
- inbox triage;
- drafting;
- tone-of-voice alignment (on instruction).
- preparing for meetings, events and confidential briefings
- supplier and adviser coordination (legal, tax, property, security and lifestyle).
- acting as the interface between the household and family office (staff scheduling, standards, logistics).
- discreet event planning (private dinners, philanthropy, VIP calendars)
- expense oversight, approvals workflow and basic reporting (as agreed).
The Capabilities that Separate “Good” from Truly High-Profile
In our experience, differences in typing speed or software fluency rarely make a difference.
What matters is the ability to make judgements under pressure, demonstrate social intelligence, and protect the Principal without hindering progress.
We prioritise candidates who can consistently demonstrate these qualities.
- Discretion as a reflex, not a slogan
- Anticipation: seeing the next problem before it arises
- Executive Communication: concise, accurate, calm and well-timed.
- Stakeholder Authority without arrogance (from PA networks to board level).
- Operational Discipline: checklists, confirmations, backups and handover procedures.
- Emotional Steadiness: No Drama, No Panic, No Oversharing.
Confidentiality, Discretion, and Information Security
A high-profile Executive PA must treat information as a valuable asset that could be stolen or misused, or exposed by accident.
This applies to social situations, conversations with vendors, travel patterns, photos, digital documents and seemingly harmless ‘small talk’.
Xerendipity promotes a culture that prioritises privacy: controlled sharing, least-privilege access, clean device habits, and robust boundaries with third parties.
Where required, we support Non-Disclosure Agreements (NDAs) and clear confidentiality expectations, ensuring that everyone understands what ‘discreet’ means in practice.
Hiring Risks: Where Most Executive PA Recruitment Goes Wrong
Generic recruitment processes tend to place too much emphasis on presentation and not enough on real-world scenarios.
In high-profile roles, interviews alone are poor predictors of success because the best candidates remain calm under scrutiny, while the wrong candidates can appear charming.
Frequent failure points include:
- unverified or inflated references
- a weak understanding of high-profile etiquette and stakeholder dynamics
- inability to work quickly without compromising accuracy
- poor boundary management (either too passive or too controlling).
- lack of resilience to travel and contingency thinking.
- social media exposure and reputation risk.
Xerendipity’s Philosophy: Stay Safe | Recruit Safe
We don’t just “send CVs”!
We run a structured selection process designed for senior appointments, with a focus on verification, scenario-based assessment and cultural fit.
Our approach typically includes the following:
- role scoping and success definition (i.e. what ‘excellent’ looks like in your organisation);
- targeted sourcing through high-profile communities and trusted networks;
- multi-stage interviews focused on judgement, discretion and execution;
- reference validation and consistency checks;
- pre- and post-hiring checks aligned with the role’s risk profile;
- structured onboarding plan to protect your time during the first 30–90 days.
Screening, Assessment, and Real-World Evaluation
High-profile Executive Personal Assistants must demonstrate their thought processes, as well as their achievements.
We use practical evaluation methods that reveal behaviour under realistic constraints, such as short timelines, competing priorities, sensitive stakeholders and confidentiality pressures.
Examples of what we may assess (depending on the role) include:
- diary conflict resolution and prioritisation logic;
- travel planning with backup routes and ‘Plan B’ decision triggers;
- drafting quality, tone control and accuracy under time pressure;
- vendor handling, negotiation instincts, and service standards;
- crisis response: how they prioritise actions, what they escalate and what they log.
Social Media Intelligence and Reputational Diligence
The public footprint is more important than ever for C-Suite Executives, families and Brands.
An Executive PA can unintentionally reveal lifestyle patterns, locations, connections, or internal dynamics through casual posts, tags, or careless privacy settings.
Where appropriate and lawful, Xerendipity supports Social Media Intelligence as part of reputational risk awareness.
The objective is not to judge, but to prevent issues arising that could affect your personal and professional lives.
The “Fit” that Peers Recognise Instantly
High-profile hiring is influenced by peer experience because the consequences of an unsuccessful match are so costly.
The right Executive PA becomes ‘top of mind’ in your ecosystem because the benefits are clear to see: fewer last-minute emergencies, smoother travel, calmer staff coordination and fewer avoidable interruptions.
When your peers remark that you seem more in control lately, that is the result of an excellent Executive Personal Assistant.
Our job is to find that person and verify that they can maintain this level of performance.
Roles We Frequently Combine with Executive PA Appointments
Many people in leadership positions require a hybrid capability that encompasses both their personal lives and their professional obligations.
We regularly recruit for roles where the Executive PA works across multiple functions while maintaining clear boundaries.
Common pairings include:
- Executive PA + Private PA (hybrid).
- Executive PA + Family Office coordination
- Executive PA + Household Management interface
- Executive PA supporting a Principal and their spouse/partner (with a defined scope).
Our Guarantee and Ongoing Support
We stand behind the selection process because high-profile placements must work in the real world, not just in interviews.
Xerendipity offers a 18-month Selection Warranty after the probationary period following confirmed employment, reflecting our confidence in thorough vetting and suitability.
We also support post-hire stabilisation, providing role clarity, establishing an early performance rhythm and implementing feedback loops, so that the relationship becomes stronger, not more complicated, over time.
Who this Service is For
This service is designed for HNW and HNW families requiring discreet, high-trust support.
- High-Net-Worth (HNW) and Ultra-High-Net-Worth (UHNW) families requiring discreet, high-trust support
- C-Suite leaders with intense travel, investor or board schedules
- Family offices requiring a principal-facing operator with good judgement
- International Principals requiring London-based or globally mobile support.
If you need a Executive Personal Assistant who can be ‘invisible when appropriate and decisive when necessary’, you have come to the right place.
How to Start: a Confidential EPA Role Consultation
First, we will have a private consultation to understand your pace, risk profile, lifestyle, logistical needs and communication preferences.
Next, we will define the role clearly, map the stakeholder environment and launch a targeted search designed to protect your time and privacy.
If you are interested in a High Profile Executive Personal Assistant appointment with Xerendipity, please contact us for a confidential briefing and the fastest route to a reliable shortlist.
Frequently Asked Questions (FAQ)
Q: How long does it take to hire a high-profile Executive PA?
A: Timelines vary, but high-trust searches usually involve structured stages to verify judgement, discretion and references. While speed is important, certainty is more important in roles involving privacy and security.
Q: Do you recruit Executive PAs for international travel and multi-residence lifestyles?
A: Yes, provided the role involves travel resilience, time-zone management and contingency planning. We explicitly screen for stamina, judgement and behavioural consistency while travelling.
Q: Will candidates have verified references?
A: We prioritise verification and consistency checks because credibility is fundamental to high-profile appointments. We assess the quality of references for relevance, detail, and alignment with your role requirements.
Q: Can an Executive PA coordinate household staff and vendors?
Yes, if you want a hybrid role with clear boundaries and escalation rules. We define interfaces so that the Executive PA can enhance order rather than create friction.
Xerendipity: Where Excellence Meets Safety and Privacy
Why We Do It
We understand how challenging it can be to find suitable Domestic Staff and how important it is for you to ensure the safety and privacy of your family.
How We Do It
We verify the professional and personal background of each candidate, ensuring that we only select highly qualified and referenced professionals who understand the importance of managing family privacy and security.
What We Do
Who We Work For
We work with high-profile families, as well as those with substantial wealth, because they understand the importance of time, privacy and security.
They therefore recognise the value of the Domestic Staff that we select for them.
Being part of the Xerendipity community means prioritising time, security and privacy.
Get in Touch With Us Today
Find out how our Qualified and Referenced Domestic Staff Search and Selection services can transform your family’s domestic experience.
Contact us today to discuss Your requirements and find out how we can provide a bespoke solution that exceeds Your expectations.
Xerendipity: Where Excellence Meets Safety and Privacy
Milena Scardacchi
STAY SAFE | RECRUIT SAFE
Contact Me to Select Your
Domestic Staff
Milena Scardacchi – CHRO
Uff. (+39) 02 80888425
Mob. (+39) 329 4554143
STAY SAFE | RECRUIT SAFE
Contact Me to Select Your
Domestic Staff
Milena Scardacchi – Direttore CHRO
Email: [email protected]
STAY SAFE | RECRUIT SAFE
Submit Your Application
Milena Scardacchi – Direttore CHRO
E-Mail: [email protected]
Author & Accountability
This page showcases Xerendipity’s expertise in recruiting and verifying high-profile Domestic Staff for Ultra-High-Net-Worth (UHNW) and High-Net-Worth (HNW) households, family offices, and C-Suite Executives.
Our selection process prioritises verifiable references, scenario-based assessments, privacy-first behaviour and structured processes designed for environments where trust is critical.
Please note that this content is informational only and does not replace jurisdiction-specific legal advice on employment compliance, right-to-work, contracts, or screening practices.
Requirements vary by country, so additional information must be gathered following confirmation of the assignment.